AnALEPHaDay

When a HOLdings record is created from a vendor record, it will add a call number if there is text in the 050 or 090. Eddie had one today with "class" in $h and "item" in $i; I've seen that text in 050 on Yankee basic records. Aleph will just help you out by putting whatever's in 050 in the HOLdings. Eddie also reminded me that the call number won't show if the Temporary Shelf Location box is checked. It should be unchecked if the book is ready for end-processing (labeling or bindery).

Everyone seems to have already noticed that a subfield "a" is being automatically added to the 852 field upon saving a Holdings record to the server. This is intentional. It has always been the plan to automatically insert this subfield into records before they are exported to OCLC, thus saving the cataloger the added burden of having to manually input the subfield and data. Do not be concerned about the fact that the subfield is in the wrong alphabetic order. This will also be correct automatically before the records are exported. We apologize for any confusion this sudden change may have caused.
[matthew]

For many newly-acquired Bobst monographs, we are now loading vendor-supplied Bibliographic records, as well as related Item and Holdings records. In order to suppress the display of call numbers in these records until after they have been cataloged, an automated change is being made to the Temporary Location box in such Item records.

For these Bobst monographs, the Temporary Location box must then be unchecked during the cataloging process. This step will be added to all scripts that pertain to these vendor records.

Except for serials, libraries other than Bobst should not be using or changing the Temporary Location box.
[matthew]

You can now catalog multiple titles bound together ("bound-withs") in ALEPH. A script for doing so, along with examples and an illustrative diagram of the record relationships, has been posted in the Cataloging documentation section of the wiki (http://wiki.library.nyu.edu/display/TSD/ALEPH+Implementation). Please let Elizabeth Lilker (elizabeth.lilker@nyu.edu) know if you have any questions. Hopefully you'll be pleased that, unlike Advance, ALEPH only uses one Item record to represent a physical volume. [matthew]

When shelf-listing in ALEPH, it is probably a good idea to browse by "All call number", rather than by "LC Call Number". Since we are still working on converting all of the 852 first indicators from Geac, this is the only way to guarantee that you'll find every call number. However, when searching for the next microfilm reel number, use the "Shelving Control Number" search. For example, browse for Film 99999 to be taken to the end of the list. [matthew]

Order of 852 Subfields

Regarding the discussion at this morning's Q&A session, subfields $b and $c in an 852 field should never be separated. All other subfields should follow in their logical order (as listed in the MARC Holdings Field Guide), followed by subfield $a (which is added or moved automatically by the system to the end). [matthew]

If you have a $m to insert for Non-circulating or Electronic access, you should insert it between any call number and the $a for NNU, NNNS, NNCoo or whatever.

Field 007 in Holdings came up again at today's Cataloging Q&A. For the moment, you only need to add an 007 in Holdings if you are doing a serial or a mixed-format resource. If you are simply adding a web holdings for a resource, just move the 856 onto a holdings with the right 852.

If a resource did not have an identifiable Sublibrary/Collection during the migration from Advance to Aleph, its Aleph location will be MISC BLANK. Bill and Corey need to do some analysis and may be able to "fix" some of them algorithmically. If you encounter a record with a MISC BLANK in the course of your daily work, you should probably leave it alone. If the item in hand is clearly a new location/copy, you may add a new location/copy to the record. If it is not known if the item in hand is the MISC BLANK location/copy, please set it aside until the analysis and fix is done. If you absolutely know you've got the MISC BLANK in hand and you can fix it, if's probably ok to do that. The last thing you want to do is add a new correct holdings/item that represents the same object as the MISC BLANK location.

Are you confused yet? There are only 2500 or so of these MISC BLANK holdings in Aleph so you may not ever encounter one. If you want to see one, the following records have MISC BLANK locations: 350831, 1623532, 556477, 10241, 34578, 29267, 653422. Or you can do a CCL search if you know the right index.

For those of you entering OPAC Notes in item records and regretting that they weren't visible, regret no more. The OPAC Note is now showing next to the call number in the New BobCat or in the Hopkins opac. If you want to see one, search "andre masson louise leiris" in Primo, click on the call number from the bib display.